BASG Executive Minutes 1st February 2021

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 1 February 2021 at 5.00pm

 

Location: Virtual meeting via Zoom

 

Present:

 

 

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull,

Joanne Marchant, Peter Learner, Bernadette Allison, Jo Pearce, Martin Baxter, Andrew Brown, Gwyneth Langley (Secretary)

 

   

Agenda Item

 

 

Action

1. Apologies for Absence  
 

 

 

There were no apologies for absence

 

 
2 Notification of Any Other Business  
   

It was agreed that the following would be discussed under Any Other Business:

–       BASG Website

–       Clerks Well-Being

–       BASG Bank Accounts

 

 
3 Declarations of Interest  
 

 

 

Gwyneth Langley – BEP

 
4 Approval of Minutes From the Meeting Held on 11 January 2021  
 

 

 

The minutes of the meeting held on 11 January 2021 were approved.

 

Matters arising within the minutes including follow up actions are covered within this agenda.

 

 

 

 

 

 

 

5 Local Networking Groups  
 

 

 

 

 

Aylesbury Group

The Aylesbury networking group had met on 20 January 2021.  This had been Chaired by MB and AS / PR had attended.  There had been a useful and wide ranging discussion which had included:

–       BASG

–       Lack of face to face contact with schools

–       The difficulties of parental engagement with home learning in some cases

–       Lateral flow tests

 

PR had received feedback from a Chair that the meeting had provided very useful support.

 

It was agreed that all schools were doing remarkable work in the area of home learning. The importance of blended learning was discussed as the amount of screen time could be an issue for all age groups.     It was agreed that schools needed to do what was right for their community.

–       AB shared his experience of secondary home learning where a shortened timetable had been introduced on one day in the week to support students and teacher well-being.

–       MB shared messages from a seminar recently attended and highlighted the importance of considering learnings from this period and what should kept, lost and developed going forwards.

–       PL shared experience of the Working Group on Covid-19 at his school. Communication was acknowledged to be key as well as thanks and encouragement to staff.

 

AS highlighted the implications for governors and monitoring. It was important that governors understood what was being done, what elements of the curriculum were currently being delivered and the impact of this.

 

Jordans Networking Group

The group would meet on 6 February 2021.  25-35 attendees were expected.

 

Chesham, Amersham, Great Missenden and Wendover Group

The group would meet on 17 February 2021.  17 people had confirmed attendance so far.   AB would be using breakout rooms during the session.

 

It was agreed that a strong communication flow from local networking groups to the Local Authority was essential to ensure that issues were captured and raised.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6 Governance Consultative Board  
   

PL gave an update on the December 2020 meeting of the Governance Consultative Board.  There had been good discussion and interaction between governors and members of the LA.  Progress appeared to be being made in a number of areas and it was important that this continued.

 

The next meeting of the Consultative Board would be on 17 March 2021 and potential issues to raise would be discussed at the next BASG meeting (1 March 2021)

 

It was noted that there was no direct link with Schools Forum on either BASG or the Consultative Board. PL had raised this at the Consultative Board and there was likely to be a report from Schools Forum at the next meeting.

 

It was noted that there had been no national decision as yet whether local elections scheduled for May 2021 would take place or would be postponed to the Autumn 2021.    MB raised concerns that schools may be asked to close for a day to act as a polling station.  JM highlighted that they did not need to close if they were able to operate safely during an election but schools may not be aware of this.

 

 

 

 

 

 

 

 

 

Agenda 1  March ‘21

7 BEP  
 

 

GL gave a brief update on BEP services going forwards:

 

–       The Key would now be offered as an option as part of BEP subscriptions.

–       BEP would be recruiting for an additional Governance Adviser for Bucks services and this may be an opportunity for a Governor or Clerk in the County.

 

A number of concerns had been raised by Chairs and Clerks around the quality of investigations, particularly HR investigations, some carried out by members of the LA HR team.   In some cases there appeared to be a lack of clarity around the role of governors in these processes.

 

Concerns around HR investigations were discussed.   Poor investigation processes and lack of understand regarding the role of governors could put all parties into difficult positions and be extremely expensive to resolve.

 

It was agreed that this issue should be raised at the Consultative Board.  PL proposed a paper to summarise key issues. AS had already progressed a draft paper and would speak to other members of the group to seek input on this.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AS

 

 

8 BASG AGM  
  The minutes of the BASG AGM held on 14 January 2021 were approved.

 

AS had sent an Amazon voucher to Emma Knights thanking her for her participation at the event. Emma had kindly donated this back to Bucks governors. It was proposed that this be spend on a number of books.  Potential mechanisms for distributing the books were discussed and this would be progressed.

 

 

 

 AS

 

9 Communications with Bucks Council  
 

 

 

This has been discussed under item 6.

 

PR considered it positive that Gareth Drawmer had sought the views of BASG during the decision making period on school re-opening at the beginning of January 2021.

 

 

 

 

 

 

10 BASG Newsletter  
 

 

The aim was for this to be circulated by February half term.   JM and BA continued to work on this.   The newsletter would be circulated to all those who have signed up via the BASG website.  Hazel David would also be asked to circulate this to Chairs and Clerks.

 

AS would forward details of a recommended book for inclusion.

 

MB would forward a handout on governance of SEN.

 

AB and MB would forward mini-biographies to JM / BA for inclusion within the newsletter and on the BASG website.

 

The frequency of the BASG newsletter would be discussed at the next meeting on 1 March

 

 

 

 

 

AS

 

MB

 

AB / MB

Agenda 1 March ‘21

 

11 AOB  
  BASG Bank Account

The issue with bank account signatories had now been resolved.   JP / PR would arrange to make any outstanding payments.

 

Clerk Well-Being

The importance of including Clerks within discussions on well-being was highlighted.  This was suggested for possible inclusion within the BASG newsletter.

 

BASG Website

It was noted that some items on the BASG website were hard to find due to the stacking arrangements.  PR would ask Tomas Pukalski about this.

 

 

JP / PR

 

 

 

 

 

 

PR

 

 

12 Dates / Times of Future Meetings  
 

 

 

 

Dates and times for future meetings were agreed as follows:

 

Monday 1 March 2021 5pm

Monday 19 April  2021 5pm

 

To note next meeting of the Governance Consultative Board 17 March 2021

 

 

BASG AGM Meeting Minutes 14th January 2021

Meeting: BASG AGM

 

Date & Time: 14.1.2021 at 17.00

 

Location: Virtually via Teams

 

Present:

 

 

 

 Apologies:

Executive Committee

Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer),

Maggi Bull, Joanne Marchant, Peter Lerner, Gwyneth Langley, Bernadette Allison (Secretary)

 

None

 

   

Agenda Subject

 

   

Action

 

1.

 

Welcome

 

Apologies

 

Chair (PR) welcomed everyone, with over seventy attendees virtually through Teams

 

None

 
 

2.

 

Minutes of the AGM held on 27.11.2019

 

Minutes of our AGM held on the 27.11.2019 – have been seen by our Executive Committee who are happy to approve.

They will also be posted on the web site.

 

Minutes approved.

 
 

3.

 

Matters arising

 

 

None

 
 

4.

 

Adoption of the accounts for the year ending 31 August 2020

 

 

Adoption of the accounts for the year ending 31 August 2020

 

•      Balance stands at £3506.59

•      Currently membership of BASG is free and all schools are members so we have no further income.

•      At present we have a balance in the accounts for the current year.

 

 

 

  

PR/JP

 

5.

 

 

 

Report of BASG activities in 2019/2020

 

 

Report of BASG activities in 2019/20 – some of the main ones are:

 

•      Meetings with BC continue in order to best serve governance across the authority.

•      The LA has most recently ensured that communication emails and updates linked to the Leadership & Management of schools is also sent to Chairs for their information. This is very helpful and removes the additional responsibility for headteachers to have to communicate this to Chairs.

•      Thank you to the LA for maintaining the link with NGA through membership for schools within the authority. This has ensured that governors have immediate access to this professional organization for guidance through the NGA. It also provides the most valuable Learning Link. This platform  enables all members to access online up to date training for the roles and responsibilities of governors.

•      BASG new website was launched during 2020.

A special thank you to Tomas Pukalski who made this possible and hosts the site for BASG – Framework Digital – Google Partner & CRM in Aylesbury.

•      BASG are also thankful to PR’s daughter (AR) who through the Duke of Edinburgh’s Award youth achievement scheme, keeps the site updated and linked to social media and Twitter.

•      The highlighting training needs for Governors to BC has resulted in  virtual training meetings taking place for governors. These sessions have been very well attended. BASG welcomes these continuing.

•      BASG representatives continue on the School Governors Consultative Board

which is attended by Senior LA officers and elected Members

•      Representatives from BASG also attend Side by Side meetings

•      BASG represent views of governors through network groups, which is anticipated will continue and further blossom through the present year

•      It is hoped Mentoring will move forward for new Chairs with robust, effective and passionate governance throughout Buckinghamshire.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.

 

Election of Officers

 

Election of Officers – the following have highlighted their willingness to stand again

 

Chair – Paul Randall – proposed and seconded

Vice Chair – Anne Sheddick – proposed and seconded

Treasurer – Jo Pearce – proposed and seconded

Secretary – Gwyneth Langley – proposed and seconded

 

The Executive Committee are also willing to stand again:

 

Maggi Bull

Peter Lerner

Joanne Marchant

Tomas Pukalski

Gwyneth Langley

Bernadette Allison

 

We have two further nominations to join the Executive Committee:

 

Martin Baxter – proposed and seconded

Andrew Brown – proposed and seconded

 

We have a vacancy for 1 more committee member.

If anybody would like to join BASG Executive Committee, please contact Paul Randall.

 

 

 

 

 

 

 

 

9.

 

Open members discussion

 

Open Members discussion – no questions.

 

 

 

10.

 

AOB

 

No other business

 

BASG is the local voice for governing boards and can only act on information that is provided to us.

Please engage with us via web site, or using PR contact details.

 

Contact details are:

 

pauljrandall@btinternet.com

07818453741

 

AGM meeting closed at 17.20.

 

PR welcomed guest speaker Emma Knights OBE, Executive Director NGA who presented on ‘The Governors’ role.

 

 

 

 

 

  Keynote Speaker Emma Knights

 

Emma begun by explaining the role of the NGA.

She thanked schools and the BASG for what is being done for pupils and communities, especially during COVID times.

NGA aims to be our voice with the DfE and other national agencies.

 

She discussed the top six priorities which  governors have identified during lockdown as:

 

Ø  Balancing the budget 40%

Ø  Staff wellbeing including workload 36%

Ø  Ensuring a broad and balanced curriculum 28%

Ø  Improving attainment 28%

Ø  Pupil wellbeing 28%

Ø  Support for pupils with SEND 22%

 

Emma shared with us what she saw as positive legacy from COVID

Ø  Some new ways of governing will be retained in part: improving attendance & efficiency

Ø  The central importance of schools to their community

Ø  Better collaboration across the localities, including with other agencies

Ø  Is there evidence of formal groups of schools (MAT or federation) providing support, especially for smaller schools

 

 

However, there are concerns, especially:

Ø  Recruitment & retention of school leaders

Ø  Disadvantaged gap

 

Her thoughts for the future:

Ø  Stronger relationships with parents

Ø  Renewed emphasis on different groups of children

Ø  Curriculum to remain central stage

Ø  School improvement via CPD

Ø  More diverse board

Ø  More sharing of tasks and responsibility

 

Emma talked about creating a strategy to turn vision into reality by taking control of your own destiny. Good governance is ethical, effective and accountable.

She also spoke about the Visible Governance Campaign which promotes the value that good governance brings to the school system and the Outstanding Governance Awards 2021.

 

In part, the future of schools is in the hands of governors.

Emma also made us aware that not all authorities have such a group as BASG. She thanked the BASG for the invitation.

 

Emma then answered a variety of questions covering:

•      Recruitment

•      Funding

•      Diversity of Boards

•      Localism

•      Safeguarding

•      Academisation

•      Remote Education

•      Service Providers

 

 

 

   

PR thanked Emma for her thought provoking presentation and for giving of her time to attend the meeting.

PR also thanked the attendees for joining the meeting and asked for them to engage with us through the links on the BASG website.

 

The event finished at 18.33pm

 

 

 

BASG Executive Minutes 11th January 2021

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 11 January 2021 at 17.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

Apologies:

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull,

Joanne Marchant, Peter Learner, Bernadette Allison (Secretary)

 

Gwyneth Langley join the meeting at 17.10

 

 

   

Agenda Subject

   

Action

 

1.

 

Apologies for absence

 

 

GL will be able to join just after the start of the meeting.

 
 

2.

 

Notification of any other business

 

 

None

 
 

3.

 

Declaration of interest

 

 

Gwyneth Langley – BEP

 
 

4.

 

Approval of minutes from the meeting held on 9.11.2020

 

 

Matters arising within the minutes including follow up actions are covered within the agenda.

 

Minutes approved.

 

 

 

 

 

5.

 

 

 

Future of BASG & membership

 

 

GL joined the meeting.

PR is finalizing signatories for the accounts.

PR explained that the working relationship with LA continues to blossom.

The COVID situation has meant governorship has had to develop as a virtual role.

It was felt that the further development and linking with the Networking groups would be a good dovetailing for governorship across the authority.

Two possible new members had contacted PR and they will be attending the AGM for nomination. Their presence on the Executive group may well facilitate further links with and development of networking groups across Bucks.

It was felt in the present pandemic situation we need to encourage networking across the authority. Governors are not having the opportunity to meet face to face with little opportunity for networking.

It was also agreed that the group would like to ensure that a more regular BASG newsletter is made available through the link on the website. The purpose of this will be to communicate, signpost events and happenings for governors in their role.

JM and BA will liaise to ensure this happens with one being finalized and published before the Spring half term.

Contributions will be sort from the Executive group.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Email sent to the BASG Executive group 12.01.21

 

6.

 

BEP update

In order to ensure there is an overview of the needs of governors across the county, GL on behalf of BEP, fed back the following information from BEP’s awareness:

 

·         Training bookings have increased

·         Queries on the role of governors during the pandemic situation

·         Remote Education

·         Number of pupils in school

·         Information on how to complete present procedures/processes

·         Various questions linked to the present situation

·         Chairs briefing on 5th March

 

The group were pleased to receive this overview.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.

 

Schools

 

The present situation has put tremendous additional pressure on Headteachers in schools. The LA is aware of this and support for schools is a priority.

The group discussed the issue of making testing available for all school staff as a priority.

PL has been looking into this and he will continue to follow up on this.

This could provide further confidence for schools to be open for all pupils as soon as possible.

It may also lessen the anxiety from parents which has meant they do not wish their children to attend school during the COVID situation. This in certain sectors of communities, further exasperates disadvantaged pupils.

 

 

 

 

 

 

8.

 

BASG AGM

 

The BASG AGM will be on 14.01.2021.

The minutes from the previous AGM were reviewed with no further action required.

Martin Baxter and Andrew Brown are keen to join the Executive group. They will attend the AGM and will be nominated.

Martin Baxter co-ordinates the Aylesbury Networking group and Andrew Brown is keen to resurface the Chesham networking/partnership group.

 

The AGM will be held virtually through Teams.

 

AGM Timings:

17.00 – 17.30 – AGM

17.30 -18.00 – Guest Speaker, Emma Knights

18.00 – 18.15 – Questions for Emma Knights

 

PR & AS are co-ordinating the AGM with the link to go out to 80 attendees.

Minutes from the previous AGM will be on the BASG website.

 

Emma Knights OBE – (Chief Executive NGA) will be the Keynote speaker

 

 

 

 

 

 

 

 

 

 

9.

 

Communication with BC

 

PR informed the group that he is involved in on-going communication and discussions with the LA.

The training programme from the LA continues with a further agenda being issued for the second half of the Spring Term.

 

 

 

 

 

 

 

10

 

AOB

 

None

 

 
 

 

 

 

Date and venue of next meeting

 

The date for the next meeting of the BASG Executive group 1.2.2021 at 17.00

 

Meeting closed at 18.15

 

 

BASG Executive Minutes 09.11.2020

 

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 9 November 2020 at 18.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

 

Apologies:

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull,

Joanne Marchant, Gwyneth Langley, Peter Learner, Bernadette Allison (Secretary)

 

 

Jo Pearce joined the meeting at 18.25

 

 

   

Agenda Subject

   

Action

 

1.

 

Apologies for absence

 

 

None

 
 

2.

 

Notification of any other business

 

 

 

 
 

3.

 

Declaration of interest

 

 

Maggi Bull – Chair of NGA

Gwyneth Langley – BEP

 
 

4.

 

Approval of minutes from the meeting held on 12.10.2020

 

 

Matters arising within the minutes including follow up actions are covered within the agenda.

 

Minutes approved.

 

 

 

 

 

 

 

 

5.

 

 

 

Membership

 

 

New members to join BASG Executive Committee – PR intends to follow up with governors who expressed an interest at the last AGM.

 

 

PR

 

 

 

 

 

 

6.

 

BEP update

 

BASG wish to ensure that concerns and questions raised by governors are being fed back into to the communication network within Bucks.

 

GL highlighted the following matters which have been raised most recently by governors:

·         Challenge of Governor visits to schools during the present pandemic

·         Ongoing Training

·         Child Protection Policy not being updated by BC

·         Completion of SFVS by 31.12.2020

 

The group was reminded that there is a BEP Chair’s briefing (for all Chairs with or without training membership) on 13.11.2020 from 9.30-11.30

BEP will mention BASG events at the briefing and for governors interested in joining Executive Committee to contact Chair (PR)

 

PR and MB will follow up on the review of policies within BC

 

PL requested that a short paper be prepared to explain what the issues are and any consequences with a relevant timeline.

This will then be reviewed in the light of future Consultative Board meetings.

 

JP joined the meeting at 18.25

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PR/MG-to follow up

 

 

 

 

 

 

 

 

 

7.

 

Schools

 

Discussion took place regarding the difficulties for schools to manage when half a class is isolating and the staffing issue of who teaches the other half of the class while the teacher is isolating.

 

COVID19 tests kits are being replenished in schools.

Teachers in maintained schools are being prioritized for testing.

 

Health and Safety Executive (HSE) are carrying out spot checks in Buckinghamshire Schools with one week’s notice. The focus is on the Risk Assessments used for opening schools. They are reporting on health and safety provisions during COVID for adults / workers at the School.

They look at the risk assessments for re-opening prior to the visit and then tour the school to see the safety measures ‘in action’.

 

 

 

 

 

 

 

PR

 

 

8.

 

Networking groups

 

Aylesbury networking group

In an attempt to avoid a clash of dates with BASG, the Aylesbury networking group have delayed arranging a date for the next meeting.

 

Jordans networking group – met virtually on Saturday 7th November, 2020.

Discussion took place around Disadvantaged funding and how this is allocated across the authority. The group felt it was important to have transparency regarding this funding and the opportunity for open and honest discussion. The only purpose being to facilitate the best possible use of funds for the Disadvantaged. This is an on-going discussion within the authority.

Discussion also took place around the use of DSG money outside of Buckinghamshire.

This is also an on-going discussion.

 

No news on Chesham or Wendover Networking groups.

 

 

 

 

 

 

 

 

 

 

 

9.

 

BASG events

 

BASG AGM – 14.01.2021 with Keynote speaker Emma Knights OBE (Chief Executive NGA)

 

In addition:

 

BASG Spotlight on Disadvantage with Sam Henson (Director of Policy and Information NGA) on either 30.11.2020 or 01.12.2020 tbc by PR.

 

 

PR/MB

 

 

 

 

 

 

 

PR

 

10.

 

Communication with BC

 

PR continues to keep in regular contact with BC which continues to facilitate a positive and growing trust across the authority for the role and purpose of governors.

 

 

 

 

 

 

 

 

11

 

Consultative Board

 

As Chair of the Consultative Board, PL reported that he had a positive 1:1 introductory meeting with Simon James.

 

 

The next Consultative Board meeting will be held on 9th December, 2020.

 

 
 

12

 

AOB

 

School meals

AS expressed the need for clarification on what arrangements there are within BC for the funding of the increase in FSM.

 

 
 

 

 

 

Date and venue of next meeting

 

It was recommended that all meetings continue in the Autumn Term 2020 in a virtual format.

 

The date for the next meeting of the BASG Executive group TBC

 

Meeting closed at 19.34

 

 

 

BASG Executive Minutes 12/10/2020

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 12 October 2020 at 18.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

 

Apologies:

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull,

Joanne Marchant, Gwyneth Langley, Bernadette Allison (Secretary)

 

 

Jo Pearce, Peter Learner – received and accepted

 

   

Agenda Subject

   

Action

 

1.

 

Apologies for absence

 

 

Jo Pearce

Peter Learner

 
 

2.

 

Notification of any other business

 

 

Accounts – PR

 
 

3.

 

Declaration of interest

 

 

Maggi Bull – Chair of NGA

Gwyneth Langley – BEP

 
 

4.

 

Approval of minutes from the meeting held on 14.09.2020

 

 

Matters arising

 

AS informed the group, that she and her HT had continued to follow up with PGL regarding monies paid for a service which did not take place because of the COVID situation.

Their further communication with PGL, highlighted that non reimbursement of this money would have a negative impact on the school and the disadvantaged.

AS advised schools to follow up directly with PGL if they are in similar positions and they seek a positive outcome for their school.

Schools are welcome to make contact with her directly at

anne.sheddick@gmail.com

if they wish to discuss it further.

 

Minutes approved.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AS

 

5.

 

 

 

Membership

 

 

New members to join BASG Executive Committee – PR intends to send out a communication asking interested governors to make contact with him to discuss further.

 

 

PR

 

 

 

 

 

 

6.

 

BEP update

 

GL on behalf of BEP, thanked PR for his attendance and involvement at the most recent BEP Chairs’ Conference which was held for those who have training membership. Very positive feedback had been received regarding the content of the BEP Conference.

 

GL fed back concerns/queries being raised by governors across Buckinghamshire. This ensures that, as appropriate, this can be fed back through the Consultative Board and its members to ensure a greater understanding of concerns across BUCKS.

 

Issues raised included:

·         Meeting arrangements during the pandemic

·         HTPM process

·         Dealing with Complaints during lockdown

·         Child Protection Policy – whether this is going to be reviewed by BC so a model policy is available for schools to use and adapt for their individual schools. It was felt this would be very supportive for schools.

·         Mental health issues with parents/pupils – mechanisms in place in schools

 

The group was reminded that there is a BEP Chair’s briefing (for all Chairs with or without training membership) on 13.11.2020 from 9.30-11.30

PR will add this information to BASG website.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PR-to follow up

 

 

 

 

 

 

 

 

 

PR

 

7.

 

Schools

 

Discussion took place regarding Leadership and wellbeing in schools in the present situation.

The legal requirement for schools to have a Home Learning Plan in place adds to the pressure on schools.

PR will follow up regarding where we are with input from Bucks on this important area.

 

PR informed the group that Headteachers and Chairs of Governors are invited to attend a half day conference on

Closing the Gap in Buckinghamshire’ – Focus – addressing the needs of vulnerable groups

Friday Nov 6th 2020 1:30 – 4:00 pm

(link on SchoolsWeb)

It is an opportunity to hear colleagues and a keynote speaker address the issue of this important area in Buckinghamshire.

 

 

 

 

 

 

 

PR

 

 

8.

 

Networking groups

 

Aylesbury networking group met in a virtual meeting on 30.09.2020.

The meeting was well attended with some new attendees joining the group.

 

Issues discussed included:

·         GDPR

·         Governor meetings

·         Return to school

·         Grouping of pupils

·         On-line learning

·         School costs/income in the present COVID situation

 

Dates for the next Aylesbury meeting are being explored so as to avoid clashes with other BC/BASG events, if possible.

 

Jordans networking group – next virtual meeting is planned for Saturday 7th November, 2020.

 

No news on Chesham or Wendover Networking groups.

 

 

 

 

 

 

 

 

 

 

9.

 

BASG events

 

BASG AGM – 14.01.2021 with Keynote speaker Emma Knights OBE (Chief Executive NGA)

 

In addition:

 

BASG Spotlight on Disadvantage with Sam Henson (Director of Policy and Information NGA) on either 30.11.2020 or 01.12.2020 tbc by PR.

 

 

PR/MB

 

 

 

 

 

 

 

PR

 

10.

 

Communication with BC

 

PR fed back to the group that the BC training programme which is being carried out this term has been very well received.

 

PR continues to keep in regular contact with BC which continues to facilitate a positive and growing trust across the authority for the role of governors.

 

 

 

 

 

 

 

11

 

Consultative Board

 

PL is now the Chair of the Consultative Board.

MB will continue within the group. PR (seconded by AS) wished to thank MB for her tireless work and her professional drive as Chair. She has been instrumental in the positive foundations and steps she has achieved for governors across the county within this group.

 

The next Consultative Board meeting will be held on 9th December, 2020.

 

 
12 AOB PR informed the group he will pursue signatory authority for BASG so outstanding invoices may be paid.

 

PR
 

 

 

 

Date and venue of next meeting

 

It was recommended that all meetings continue in the Autumn Term 2020 in a virtual format.

 

The next meeting of the BASG Executive group will be on Monday 9.11.2020 at 18.00

 

Meeting closed at 19.10

 

 

 

BASG Executive Minutes 14/9/2020

 

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 14 September 2020 at 18.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

 

Apologies:

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull,

Joanne Marchant, Peter Lerner, Gwyneth Langley, Bernadette Allison (Secretary)

 

Jo Pearce

 

   

Agenda Subject

   

Action

 

1.

 

Apologies for absence

 

 

Jo Pearce

 
 

2.

 

Notification of any other business

 

 

Communication – PR with BC/governors

(covered under Agenda item 10)

 
 

3.

 

Declaration of interest

 

 

Maggi Bull – Chair of NGA

Gwyneth Langley – BEP

 
 

4.

 

Approval of minutes from the meeting held on 17.08.2020

 

 

Minutes approved

 

Follow up is on-going and addressed within the agenda

 

AS has been involved with the on-going follow up with PGL

 

If any schools are in the process of this, AS is happy to share her experiences about a possible resolution

Contact: anne.sheddick@gmail.com

 

 

 

 

 

 

 

 

5.

 

 

 

Membership

 

 

PR informed the group that Tomas Pukalski has requested that he does not attend meetings at present. He is happy to support with the maintenance of website and technical support, if required.

 

The Executive group wished to thank TP for his work for BASG and his contribution to the refreshed website.

 

The group discussed new membership to the committee and routes to take in order to achieve this. Networking groups may be a possible route, communication through BEP may be another.

 

 

 

 

 

 

 

 

 

 

 

 

6.

 

BEP update

 

GL gave comprehensive feedback of queries/questions BEP have received from other governors within Buckinghamshire.

 

These are:

·         Concerns about procedural matters during the present pandemic and how the virtual situation can proceed

·         Governor elections

·         Safeguarding

·         Provision of training for Managing allegations

·         SFVS – when will the deadline be this year (31.12.2020?)

·         Expectations from BC for Home Learning (DfE has issued a document outlining this)

·         Attendance – clarification that Home Learning is not an option if pupil does not need to isolate

·         LA appointment of governors

 

It is useful to have this overview of concerns across the authority and MB will make sure that the Consultative Board are kept up to date, so the voice of governors is being heard and a cyclical approach to communication is being actioned.

 

 

 

 

 

7.

 

Schools opening for more pupils

 

It has been encouraging to see positive reports through the media although there does still seem to be some confusion in social media.

 

There do seem to be some issues with social distancing outside schools at the end of the school day.

Good information is also being communicated through risk assessments including for Before and After School activities.

 

 

 

 

 

 

 

 

 

 

8.

 

Networking groups

 

Aylesbury networking group is planning a virtual meeting on 30.09.2020.

 

AS will communicate about the next South Bucks networking group.

 

It would be good if these can be signposted as these groups are part of the processes in place within Bucks to help and support for governor communication across the county and are part of the network to ensure governors’ thoughts are being supplied.

 

 

 

 

 

 

 

 

 

 

 

9.

 

AGM 2020

 

BASG AGM – 14.01.2021 with Keynote speaker Emma Knights OBE (Chief Executive NGA)

 

In addition:

 

BASG Spotlight on Disadvantage with Sam Henson (Director of Policy and Information NGA) on either 30.11.2020 or 01.12.2020 TBC.

 

The group wished to express their thanks to AR for her on-going work to support the updating of the BASG website and social media avenues with current governor new/events.

 

 

PR/MB

 

10.

 

Communication with BC

 

The group thanked PR for sharing with the committee the letter he sent out to governors explaining about the confusion which had inadvertently arisen regarding agendas and the template used for FGB’s in the Autumn Term. The Committee thanked PR for the swift follow up he had provided on the matter and his accompanying explanation.

 

PR highlighted the work which has taken place with BC on:

 

·         Training (overview of virtual training for governors provided by BC)

·         Agenda coverage for FGB’s for Autumn 2020

·         Work with HT’s

·         Induction

·         Leadership briefings run by BC (due to take place September/October)

 

PR continues to work closely with BC to ensure the relationship is productive.

 

The question was asked as to whether Leadership Briefings could be opened up to all governors beyond Heads and Chairs.

Thank you to JM for following up on this. It was clarified that these meetings need to remain as access for Heads and Chairs only.

 

However, it was stated that Chairs should ensure if their attendance is not possible that their Board is represented at the ‘meeting’ by anther fellow governor.

Also, Chairs should ensure their Board is updated on the information provided at the briefing.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JM

 

 

11

 

Consultative Board

 

MB is working with BC on finalizing the Agenda for the next Consultative meeting and will take into account input from the agenda items from this meeting. The template agenda will be used but anticipates Safeguarding and Public health will be present as an agenda item.

 

MB informed the group that she intends to step down from her role as Chair of the Consultative Board and has proposed PL to take over the role. PL has extensive knowledge as a manager of working with local councils at a senior level. MB intends to approach a HT to second this. She will also make contact with other members of the Consultative Board.

 

 
 

 

 

 

Date and venue of next meeting

 

It was recommended that all meetings continue in the Autumn Term 2020 in a virtual format.

 

Monday 12.10.2020 at 18.00

 

Meeting closed at 19.25

 

 

 

BASG Executive Minutes 17/8/2020

 

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 17 August 2020 at 18.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

 

Apologies:

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull, Jo Pearce,

Joanne Marchant, Peter Lerner, Bernadette Allison (Secretary)

 

 

Gwyneth Langley, Tomas Pukalski

 

 

   

Agenda Subject

   

Action

 

1.

 

Apologies for absence

 

 

Gwyneth Langley

Tomas Pukalski

 

 
 

2.

 

Notification of any other business

 

 

·         Autumn Term agendas

·         Clerking

·         AGM

 

 
 

3.

 

Declaration of interest

 

 

Maggi Bull – Chair of NGA

 
 

4.

 

Approval of minutes from the meeting held on 7.07.2020

 

 

Minutes approved – follow up is on-going

(Newsletter, website, AGM)

 

 

 

 

 

 

5.

 

 

 

Consultative Board

 

 

MB is due to meet with SJ with an agenda focused on governance.

MB chairs the Consultative Board and liaises with BC. Attendance of officers is important so as to ensure representation and involvement in agenda items and coverage of LA responsibilities.

Terms of reference need to be updated.

In the present circumstances, it was considered to be important for a presence at the meeting from ‘Public Health’.

MB will follow up.

 

 

 

 

 

 

 

 

 

 

 

 

MB

 

6.

 

Communication with

Buckinghamshire County Council (BC)

 

PR is looking at agendas for governance and the coming term/year and its circulation. He will follow up with a couple of members of the group.

 

PR is at present in discussion with BC regarding the training agenda for the coming school year.

 

Discussion took place about an annual planner for school governance showing what is required within governance over a school year. Although these are available through governor organisations it is important to have dates/deadlines included from a local perspective.

 

Discussion also took place about whether there will be virtual LA briefings, as face to face meetings have not taken place since the beginning of 2020.

School Improvement does need to be considered and how the Side by Side initiative is being taken through into 2020/21. It was felt that School Improvement should be linked with Governance consistently.

 

 

PR

 

 

7.

 

Networking Groups

 

It was felt that it would be helpful for Networking groups to receive key information of events from the Consultative Board and the LA so as to ensure clear knowledge and communication of relevant information across governance in Buckinghamshire.

 

 

 

 

 

 

 

 

 

 

8.

 

School opening for more pupils

 

There is a wealth of information available from:

·         Buckinghamshire Council

·         DfE

·         NGA

·         The Key

 

Discussion about the resumption of Ofsted visits as of the end of September. It was felt that more information regarding this would be helpful. Concerns were raised about additional pressures for schools in the present situation of settling all pupils and staff back to school.

 

 

 

 

 

 

 

 

 

 

 

9.

 

AGM 2020

 

PR and MB are following up on organizing ‘speakers’ for the event which will take place in Spring 2021.

 

 

PR/MB

 

10.

 

AOB

 

Clerking – Agenda for Autumn Term 2020

PR and JP will link on this

 

PGL – There has been follow up by schools on reimbursement of funds to parents.

AS recommended that schools/governors continue to follow up on this consistently so as to ensure PGL do respond. It is important that this does not have an impact on disadvantaged pupils/families

 

PR/JP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date and venue of next meeting

 

It was recommended that all meetings continue in the Autumn Term in a virtual format.

 

Monday 14.09.2020 at 18.00

 

 

Meeting finished at 19.25

 

 

 

BASG Executive Minutes 27/7/2020

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 27 July 2020 at 18.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

 

Apologies:

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull, Joanne Marchant, Gwyneth Langley, Tomas Pukalski

Bernadette Allison (Secretary)

 

Jo Pearce

Peter Lerner

 

   

Agenda Subject

   

Action

 

1.

 

Apologies for absence

 

 

Jo Pearce

Peter Lerner

 

 
 

2.

 

Notification of any other business

 

 

 

 
 

3.

 

Declaration of interest

 

 

Maggi Bull – Chair of NGA

Gwyneth Langley – BEP

 
 

4.

 

Approval of minutes from the meeting held on 7.07.2020

 

 

Minutes approved.

 

 

 

 

 

 

5.

 

 

 

Consultative Board

 

 

Anita Kramer, Simon James and Gareth Drawmer attended the last meeting on 16.07.2020.

Discussion took place regarding work linked to the disadvantaged.

Heads and chairs should discuss the use of ‘catch up money’ and ‘tutor money’ within their schools.

 

 

Education Endowment Foundation (EEF) has carried out considerable work in this area.

Richard Nash (Service Director for Children’s Social Care) is involved in the follow up.

It was considered that it would be helpful if this could be shared with a wider audience than just the Consultative Board.

 

Discussion took place with regard to increasing the awareness of all governors as to the different groups/communication routes within Buckinghamshire and how their work links together so as to improve the outcomes for schools and pupils across the authority.

 

 

 

 

 

 

 

6.

 

Communication with

Buckinghamshire County Council (BC)

 

Positive communications continue between BASG and BC which helps to move forward  the important role and information for governors .

 

PR, as chair of BASG, provides regular updates on new information relevant to governors which is circulated to chairs by BC across the authority.

 

 

 

 

 

7.

 

Networking Groups

 

Aylesbury Networking group met virtually on 13.07.2020

 

Discussion was based around:\

 

·         How the present COVID situation has tested the resilience and resolve of HT

·         How the importance of local networking groups becomes increasingly important especially with new HT’s/Chairs taking up appointments

·         How some schools have surveyed pupils to access overall level of anxiety with some responding very differently, even within the same family

·         How concerns have been raised by local HT’s about SEND support and how the responsibilities of officers have had to be spread thinly

·         Pressure within Buckinghamshire on how to close an increasing gap between the performance of most pupils and those disadvantaged and vulnerable

·         Some schools evidenced that relationships with parents had improved during the present situation and how this positive development can continue

·         Support for governors from BC appears to have reduced in the present structure and how important BASG and local networking supports remain

·         It is anticipated the group will ‘meet’ next in October 2020

 

AS suggested that the Resources page on the BASG website page could probably have some of the information archived.

AS will link with TP on this

 

TP was able to update the group on the increasing awareness of the BASG website/social media involvement:

 

·         176 signed up to the website (60%) actively engaged

·         From May 2020 – 27.7.2020 there were 370 users which showed access to at least 2 pages and spent on average 1min 33 secs viewing

·         Unusual spike of 64 people on 8.6.2020

·         Facebook shows 56 followers

·         Twitter has 115 followers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AS/TP

 

 

8.

 

School opening for more pupils

 

Considerable official guidance/information is available to schools from:

·         Buckinghamshire Council

·         DfE

·         NGA

·         The Key

 

A very helpful ‘Public Health for Governors’ training was provided by BC and held virtually on Wednesday 24th June

 

 

 

 

 

 

 

 

 

 

 

9.

 

AGM 2020

 

It was decided that the BASG AGM should be held in Spring 2021

 

Possibilities for ‘visiting’ presenter:

 

·         Sam Henson (Director of Policy and Information NGA) He was due to lead the BASG March 2020 event on ‘Disadvantaged’ but it had to be cancelled because of COVID 19

·         Richard Nash (Director for Children’s Social Care BC)

·         Emma Knight – (Chief Executive NGA)

 

PR will link with MB regarding securing presenter/s

AS also said she may have some links to possibly presenters

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PR/MB

 

10.

 

AOB

 

Discussion took place about  BASG website:

 

·         Mission statement

·         Strapline

·         More strategic

·         Regular newsletter – this could include overview of the groups in existence within BC., their roles and how it all dovetails

·         Strategic overview

·         BASG being a regular agenda item on governor board meetings

·         Increasing governor board diversity – how to increase governing board diversity to reflect the diversity of the school community. NGA (linked with Inspiring Governance) have highlighted why it is important to have a diverse governing board.

 

 

 

 

 

 

 

 

JM/PR

 

 

 

 

 

 

 

 

 

 

 

TP/PR

 

 

 

 

Date and venue of next meeting

 

Monday 17.08.2020 at 18.00

 

 

Meeting finished at 19.30

 

 

 

BASG Executive Minutes 17th July 2020

 

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 7 July 2020 at 18.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

 

Apologies:

Paul Randall (Chair), Anne Sheddick (Vice Chair), Maggi Bull, Peter Lerner, Joanne Marchant, Jo Pearce, Gwyneth Langley

Bernadette Allison (Secretary)

 

Tomas Pukalski – received and accepted

 

 

   

Agenda Subject

   

Action

 

1.

 

Apologies for absence

 

 

Tomas Pukalski

 
 

2.

 

Notification of any other business

 

 

PGL Travel

 
 

3.

 

Declaration of interest

 

 

Maggi Bull – Chair of NGA

Gwyneth Langley – BEP

 
 

4.

 

Approval of minutes from the meeting held on 16.06.2020

 

 

Minutes approved with the amendments, as below.

 

Agenda Item 5

 

There remains a vacancy for a parent governor on the Select Committee. It does involve a big commitment but it would be helpful for the vacancy to be filled.

 

 

 

 

 

 

 

5.

 

 

 

Consultative Board

 

 

The next scheduled meeting is planned for 16.07.2020

 

It would probably be better to have dates set within the yearly schedule of BC dates.

The use of ‘Teams’ as the virtual meeting set up does result in some technical issues with some forms of hardware for participants.

 

 

 

 

 

 

 

6.

 

Side by Side Reference Group

 

There continues to be some co-ordination issues regarding the organization of meetings, minutes and attendance.

There needs to be analysis of what is working regarding this provision with a possible SWOT analysis. The model is good in principal but not in execution.

There are no dates at present for moving forward.

 

 

 

 

 

7.

 

Communications with Buckinghamshire Council (BC)

 

PR’s communication with BC continues on behalf of BASG and governance across the county.

Information regarding September and the reopening of schools for all pupils has been issued from BC.

BASG profile has increased over the last year which is supportive of governance across Buckinghamshire.

 

 
 

8.

 

Networking groups

 

The South Bucks and Aylesbury networking groups continue to meet virtually.

 

The Aylesbury group is not only attended by Chairs and facilitates a variety of governor attendees. This was thought to be a networking opportunity for all governors and opens up succession planning.

 

Discussion took place linked to attendance at these meetings by BASG representatives so as to get a further cross section of governors input across the authority.

 

 

 

 

 

 

 

 

 

 

 

9.

 

Governor Training

 

Online virtual training from BC has continued with a Public Health webinar for Governors which was informative.

 

Reference was made to the NGA webinar for

Virtual Governance: Planning for the Autumn term and what do boards need to do linked

 

into their monitoring role. This provided a

good overview of the role of governance in this important area.

 

 

 

 

 

10.

 

NGA & Learning Link membership

 

Thank you to PR for continuing to follow up regarding the communication to Governing Boards of NGA membership.

An email has now been sent to Chairs confirming that BC will provide membership to NGA including the Learning Link through the next school year.

If boards wish to upgrade this to Gold membership, there will be an additional charge of £158.

Information was also included for Academies.

 

 

 

 

 

 

 

11.

 

Schools opening for more pupils

 

 

The opening of schools for all pupils in September continues as a major priority at the moment.

A plethora of information exists from NGA, BC, DfE of how schools need to prepare for September and beyond.

Further guidance will continue to be issued.

 

 

 

 

 

 

 

12.

 

AGM 2020

 

 

 

Discussion took place regarding planning for the BASG AGM

MB will ask Emma Knights from NGA for her availability to present at such an event.

It is anticipated the AGM would take place in November 2020 which is well within the timeline required for the next AGM.

 

 

 

 

MB

   

AOB

 

AS referred to the fact that discussions are taking place with the LA regarding reimbursement to parents for school trips which have been made through PGL but not taken place. It was felt this money should be repaid to parents, and governors should ensure this happens.

NGA are aware of this and are following up on this matter.

 

 
 

 

 

 

Date and venue of next meeting

 

Tuesday 27.07.2020 at 18.00

 

Meeting finished at 19.10

 

 

 

 

 

 

BASG Executive Minutes 16th June 2020

 

Meeting: BASG EXECUTIVE COMMITTEE

 

Date & Time: 16 June 2020 at 18.00 hours

 

Location: Virtual meeting through Zoom

 

Present:

 

 

 

Apologies:

Paul Randall (Chair), Maggi Bull, Peter Lerner, Tomas Pukalski, Joanne Marchant, Jo Pearce, Gwyneth Langley

Bernadette Allison (Secretary)

 

Anne Sheddick (Vice Chair) – received and accepted

 

Start of the meeting was delayed to 18.25 through technical issues.

 

   

Agenda Subject

 

   

Action

 

1.

 

Apologies for absence

 

 

Anne Sheddick

 
 

2.

 

Notification of any other business

 

None

 
 

3.

 

Declaration of interest

 

 

Maggi Bull – Chair of NGA

 
 

4.

 

Approval of minutes from the meeting held on 6.05.2020

 

 

Minutes approved.

 

 

 

 

 

 

 

 

5.

 

 

 

Consultative Board

 

 

The scheduled meeting was cancelled because of a clash with another important meeting with members.

As of yet, there is no rescheduled date. MB will continue to follow up as the group felt it would be good to ensure such a meeting took place prior to the summer break.

 

 

There remains a vacancy for a parent governor on the Board. It does involve a big commitment but it would be helpful for the vacancy to be filled.

Further communication about this would be helpful.

 

 

 

 

 

MB

 

 

6.

 

Side by Side Reference Group

 

There was a virtual meeting but attendance was low – agenda was late in arriving and also the late arrival of minutes may have been a contributory factor.

A SWOT analysis has taken place with the question about whether an action plan will follow so as to be able to plan the way forward.

Governance was flagged up.

Yvette Thomas thanked BASG for their continued support during this meeting.

 

18.38pm JP joined the meeting.

 

 

 

 

 

7.

 

Communications with Buckinghamshire Council (BC)

 

PR has had a positive skype meeting with Simon James (Service Director – Education).

The discussion was based on working with BASG/Governance across the County.

 

 
 

8.

 

Networking groups

 

The Aylesbury networking group (usually facilitated by MB) continues to meet regularly through Zoom with the focus mainly on pupils returning to school in the present situation.

The group usually has 11/12 attendees.

Another meeting is expected before the close of the summer term – date to be arranged.

The group are very receptive to receiving any relevant information from BASG regarding governance. BA attends this group and will provide this information moving forwards.

 

 

South Bucks (AS Chair) met over the weekend.

Discussion took place around the opening of schools which highlighted the range across the authority.

Concerns regarding plans for the summer and September were shared within the group.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

 

Governor Training

 

Online training from BC has been organized for Governors:

 

 

·         Equalities (possible repeat session as oversubscribed)

·         Public Health for Governors

·         E-safety

 

The sign up has been very positive.

 

 

 

 

 

10.

 

NGA & Learning Link membership

 

PR will continue to follow up regarding the communication to Governing Boards.

It was felt that Academies also need to be informed.

 

PR

 

 

 

 

 

11.

 

Schools opening for more pupils

 

 

This is a major priority at the moment.

An array of information has been delivered to schools. It is important to be clear what the next steps are going to be for schools and their leaders.

Each school has been assigned a support officer from BC.

 

PL left the meeting at 18.59 as he needed to attend another meeting.

 

 

 

 

 

 

 

12.

 

AOB

 

 

 

None

 

 
 

 

 

 

Date and venue of next meeting

 

Tuesday 7.07.2020 at 18.00

 

(JP will send the Zoom link prior to the meeting)

 

Meeting finished at 19.10

 

 

 

 

JP