Free Governor Training for all Buckinghamshire Governors – Next Two Booking Date’s Open

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The Schools Team have arranged several twilight workshops which are free to all Buckinghamshire governors:

17th March Safeguarding – Georgina Masefield and ESAS
2nd April Ofsted – Naureen Kausar
29th April Safer Recruitment – Pat Stappard
5th May Equalities – Yvette Thomas
12th May PSHE – Carol Stottor
3rd June SEND – Belinda Nunn/Hero Slinn
9th June Finance – Janaki Try
18th June Educational Visits – Mike Harwin

The first 3 dates are available to book now, the rest will follow shortly. Please book your place following the links below:

17th March Safeguarding
https://www.eventbrite.co.uk/e/safeguarding-training-for-governors-tickets-92891042609?utm_term=eventname_text
2nd April Ofsted
https://www.eventbrite.co.uk/e/ofsted-training-for-governors-tickets-92891684529?utm_term=eventname_text
29th April Safer Recruitment
https://www.eventbrite.co.uk/e/safer-recruitment-training-for-governors-tickets-92892370581

5th May Equalities

https://www.eventbrite.co.uk/e/equalities-training-for-governors-tickets-97291945829?utm_term=eventname_text

12th May PSHE & RSE

https://www.eventbrite.co.uk/e/pshe-and-rse-training-for-governors-tickets-97292292867?utm_term=eventname_text

All sessions will be held in the Mezz rooms at County Hall Aylesbury and will be from 6.30 to 8pm unless otherwise stated.

 

Minutes 21st January 2020

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Meeting: BASG EXECUTIVE COMMITTEE

 
Date & Time: 21 January 2020 at 19.00 – 21.00 hours

 
Location: Waterside Primary Academy, Chesham, Bucks HP5 1QU

 
Present:

 

 

Apologies:

 Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer), Joanne Marchant, Peter Lerner, Gwyneth Langley, Tomas Pukalski Bernadette Allison (Secretary)

 

 

Maggi Bull

 
   

Agenda Subject

 

    

Action
 

1.

  

Apologies for absence

 

  

Maggi Bull

  
 

2.

  

Notification of any other business

  

·         Feedback from meeting with NGA, BASG & BCC

·         BEP Conference

·         Training for Chairs

 

  
 

3.

  

Declaration of interest

 

  

None related to the agenda

  
 

4.

  

Approval of minutes from the meeting held on 10.12.19

 

  

Minutes approved.

 

 

  
 

5.

 

 

  

Website, Facebook, Twitter

 

  

Website – the group suggested that a list of websites for keeping governors up to date would be useful to be included on the website. This would also be very good for governor induction within Boards.

The group felt that a monthly newsletter posted on the website would be of value.

 

PR has been making use of the Twitter account. This is developing well.

 

More engagement with Facebook is needed so as to mirror the Twitter account.

Is Instagram also an option?

Instagram is primarily an image sharing social network, with more users below the age of 30.

For Facebook there is very little difference in the amount of users across various age groups. Facebook is used to disseminate information about business whereas Instagram is more focused on creating an emotional connection.

It is important to be clear what type of content BASG target audience best engages with.

 

Further discussion took place around having someone devoted to social media updating; a possible student, linked to Duke of Edinburgh awards, could be worth pursuing. For now, JP offered to take the lead in this important area. The group thank JP for offering to do this and the time required.

 

  

 

Website update

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BASG social media updates – JP
 

6.

  

BASG accounts

  

PR will follow up on bills to be paid:

·         Hosting of the website

·         Reimbursement for gift for speaker at BASG AGM

·         Any expenditure linked to refreshments at the AGM

 

Paperwork linked to accounts is still with the auditor. We have agreed that we no longer

need to have our accounts audited.

AS will collect this paperwork and pass it to

JP who will then collate and file what is required to be kept.

 

  

PR

 

 

 

 

 

 

 

 

 

AS

 

JP

 
 

7.

  

Spring Term event

  

PR shared with the group that he had positive follow up for possible venues for future BASG events from attendees at the latest BCC briefings.

At the moment PR is securing venue details for the next BASG Spring event on 25.03.2020.

The speaker is confirmed as Sam Henson from NGA. He will present on Spotlight on Disadvantaged.

Information about the event will be posted on the website.

A similar approach for registering as for BASG AGM will be set up.

  

 

 

 

 

 
 

8.

  

Clerking

  

JP reported that this area seems to be progressing smoothly.

There was a suggestion as to whether there could be a section on the BASG website for posting Clerking vacancies.

The group felt that as BASG promotes effective governance this would be a good way forward to promoting such an important role within Governing Boards.

 

  

 

 

 

 

 

 

BASG website
 

9.

  

Networking meetings

 

It was felt that it is very useful to receive feedback from local networking groups.

This helps to understand issues rising related to governance across Buckinghamshire.

 

At present the following network groups are known to exist:

Area              

South Bucks – Anne Sheddick for Chairs & Vice Chairs (Signposted on website & Twitted)

 

Aylesbury –      Martin Baxter (Signposted on    website & Tweeted)

 

 

Great Marlow – Sally Brookes

Amersham/Chesham – possible revival of group

 

 

Members of BASG try to be part of as many of these groups as possible. A proforma is available for each group to feedback to BASG.

 

Information from governors from these meetings can be fed into the consultative groups which function across Buckinghamshire

 

 

·         Schools Forum

·         Side by Side Reference Group

·         School Governance Consultative Board

 

  

 

 

 

 

 
 

10.

  

BCC Briefings

  

PR presented about BASG at both briefings in January.

This is a very valuable opportunity for increasing awareness of the purpose of BASG, it’s support mechanisms and the expertise it offers for governance within Buckinghamshire.

 

  

 

 

 
 

11.

  

DfE Consultation

  

The following consultation was discussed.

 

https://consult.education.gov.uk/inspection-and-accountability-division/removal-of-the-outstanding-exemption/

 

It was felt a response from BASG would be appropriate.

A Twitter conversation could gain insight from a wider pool of governors to inform a response from BASG.

 

  

 

 

 

 

 

 

 

 

Twitter

 

12.

  

Side by Side Reference group

  

PR will follow up on the last meeting by requesting the minutes.

 

  

PR
 

13.

  

School Governance Consultative Board

 

 

 

  

It is understood that the next meeting will be in March.

It was felt that Schools Forum, Side by Side, School Governance Consultative Board are joined up in communicating and feedback.

 

  
 

14.

  

AOB

  

Feedback from meeting with NGA, BASG & BCC

PR explained that this was a positive meeting with the desire to share future events and the possibility of future training dates

 

BEP Conference

This will be on 26.06.2020 at the Gateway, Aylesbury. HP19 8FF

Speakers:

Linda Hardman – Advisor Disadvantage and Valuable Pupils

Jennifer Cameron – Creating Opportunities

Dr Kathy Weston- Cultivating Relationships, parental engagement.

Two free places with BEP full package

 

PR requested that an opportunity could be considered for BASG to also be part of this event. JM requested that BASG were able to attend this event even if we had not paid into a BEP package. GL will follow these points up with BEP.

 

Training for Chairs

JP explained about how valuable she is finding the NGA Leading Development Governance for Chairs training.

The training is funded by the DfE and offers flexible learning and takes approximately three terms to complete.

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GL
 

 

 

  

Date and venue of next meeting

  

Next meetings:

19.02.2020 at Waterside Primary Academy,

Blackhorse Avenue, Chesham. HP5 1QU at19.00

 

9.03.2020 at Loudwater Combined School,

Kingsmead Rd, Loudwater, High Wycombe HP11 1JJ at 19.00

 

25.03.2020 – BASG Spring Event at Booker Park Community School, Stoke Leys, Close, Aylesbury HP21 9ET 18.00 – 21.30

 

 

Meeting finished at 21.00

 

Thank you to Waterside Primary Academy for providing the venue and to JP for organising.

 

 

  

 

 

 

 

 

 

Minutes – 10th December 2019

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Meeting: BASG EXECUTIVE COMMITTEE

 
Date & Time: 10 December 2019 at 19.00 – 21.00 hours

 
Location: Heritage House School, Chesham, Bucks HP5 3BP

 
Present:

 

 

 

Apologies:

 Paul Randall (Chair), Anne Sheddick (Vice Chair), Joanne Marchant,  Peter Lerner, Gwyneth Langley, Bernadette Allison (Secretary)

 

 

Jo Pearce (Treasurer), Maggi Bull,

Tomas Pukalski (called in for Agenda item 5)

 

   

Agenda Subject

 

    

Action
 

1.

  

Apologies for absence

 

  

As above

  
 

2.

  

Notification of any other business

  

  • AGM minutes

 

  • Finances

 

  • Communications through the website

 

  
 

3.

  

Declaration of interest

 

  

None related to the agenda

  
 

4.

  

Approval of minutes from the meeting held on 4 November 2019

 

  

Minutes approved.

 

 

  
 

5.

 

 

  

Website

 

  

TP was unable to attend the meeting in person and asked to be called in for this agenda item.

 

AS called TP and the whole group was able to enter discussion using speaker phone.

 

 

 

AS needs to provide her personal profile so it can be included on the website.

 

Discussion took place around the the email addresses of the attendees at the AGM.

 

AS will send upload addresses to TP. An email will then be sent from mailchimp giving individuals the option to unsubscribe to communications from BASG.

 

JM will send an email to Chairs/Clerks to invite them to sign up to BASG newsletter and to draw their attention to the BASG website, Facebook and Twitter.

 

The importance of a regular newsletter from BASG was highlighted. Chairs could then encourage their fellow governors to access BASG news through the various mediums.

 

TP will also look at the Privacy notice on BASG website.

 

TP told the group that he would send the various passwords to the Executive Committee to be stored securely and confidentially.

 

19.40 GL joined the meeting following on from another meeting.

 

The group thanked TP for all the work he is doing to keep the website updated and for his suggestions on increasing BASG profile.

 

19.45 – Phone link with TP finished.

 

  

 

 

 

 

 

 

 

 

 

AS

 

 

 

 

 

 

 

 

 

 

JM

 

 

 

 

 

 

 

 

 

TP

 

 

TP
 

6.

  

AGM

  

The feeling of the group was that the AGM had gone well.

The speaker, Mick Waters, was very well received and engaged the audience for over two hours.

Our thanks have been extended to him by PR.

 

JM will send an email to Chairs/Clerks and Headteachers with a precis of the evening. An evaluation sheet will also be reviewed for future events.

 

It was felt that it would be prudent to start considering a speaker and venue for the next BASG event in spring 2020.

 

GL will be able to share some possible venues with PR.

25.3.20 is being considered as a possible date but the speaker and venue needs to be secured first.

Subject matter is still to be decided but possible subjects could be SEND, Disadvantaged Pupils or Ethical Leadership.

 

AS outlined that the task of sending the slide presentation to attendees.

MW has asked that his slide presentation is only forwarded to those who attended the evening so as to avoid misinterpretation. Also, he has asked that it is not placed on websites.

 

The group decided that each Executive member would assist in forwarding MW’s slide presentation to attendees.

BA will send the wording of the email to accompany the slides so the wording and message is consistent.

 

BASG group are aware that JM will be moving to another role within BCC as off the end of this term.

The group would like to extend their thanks for the significant role she has covered as Side by Side Development Officer, Children’s Services.

Her point of contact for governors and her understanding of governorship has been a great support and point of contact.

We hope JM will be able to continue within BASG Executive group.

 

  

 

 

 

 

 

 

 

 

JM

 

 

 

 

 

 

 

 

 

GL/PR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive group

 

 

BA
 

7.

  

Spring Term focus

  

BASG will focus on providing another high profile speaker to present on matters relevant to governorship.

 

Communication with BCC will be followed up with re-addressing pending items so as governors we can provide the best possible for the pupils in our schools.

 

 

  

 

 

 

 

 
 

8.

  

Side by Side

  

A Side by Side Reference group meeting had taken place.

 

It is important to recognise and communicate some analysis of IMPACT and how this is communicated.

 

 

  

 

 

 

 

 
 

9.

  

Consultative Board

 

PL will be joining the next Consultative meeting which is due to take place on 11.12.19.

 

The group are aware there are still points to follow up from the previous meeting and minutes.

The group is there to represent governors across Buckinghamshire and will continue to ask questions.

 

  

 

 

 

 

 
 

10.

  

AOB

  

AGM minutes are now on the website

 

PR will prepare a presentation for Executive meetings on 7th and 9th January 2020

 

Confirmed that accounts do not need to be audited

 

We still need to:

  • pay St Michael’s for the use of their school for BASG AGM and for catering  refreshments
  • reimburse AS for providing gift for speaker
  • payment for providing domain for website

 

  

 

 

PR

 

 

 

 

 

 

PR will follow up
 

11.

 

  

Date and venue of next meeting

  

Next meeting 21.1.20 – venue to be confirmed

 

Meeting finished at 21.00

 

Thank you to Heritage House for providing the venue and to PR for organising.

 

 

  

 

 

 

 

Minutes AGM – 27th November 2019

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Meeting: BASG AGM

 
Date & Time: 27 November 2019 at 19.00

 
Location: St Michael’s Catholic School, School Way, Daws Hill, HP11 1PW

 
Present:

 

 

 

 

Apologies:

 Executive Committee

Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer),

Maggi Bull, Joanne Marchant, Peter Lerner, Gwyneth Langley, Tomas Pukalski Bernadette Allison (Secretary)

 

None

 

   

Agenda Subject

 

    

Action
 

1.

  

Welcome

 

Apologies

  

Chair (PR) welcomed everyone

 

  
 

2.

  

Minutes of the AGM held on 14.11.18

  

Minutes of our AGM held on the 14.11.18 – have been seen by our Executive Committee who are happy to approve. They will also be posted on the new web site.

 

Minutes approved.

 

  
 

3.

  

Matters arising

 

  

None

  
 

4.

  

Adoption of the accounts for the year ending 31 August 2019

 

  

Adoption of the accounts for the year ending 31 August 2019

 

•       Balance stands at £4,688.25.

•       Our accounts are due to be audited.

•       No movements in the last year as we have absorbed all costs.

•       Currently membership of BASG is free and all schools are members so we have no income.

•       Income – we will need to consider this next year to fund our web site and hopefully hold a termly event. Consideration might be given to a small charge for the events or a sponsor.

 

  

 

 

 

PR/JP
 

5.

 

 

  

Report of BASG activities in 2018/19

 

  

Report of BASG activities in 2018/19 – some of the main ones are:

 

•       Meeting with BCC in March 2019

•       Meetings with Gareth Drawmer BCC Head of Achievement & Learning

•       Reviewing our purpose

•       Creating a new website

•       Highlighting training needs for Governors to BCC

•       Highlighting need for improved communication with Governing Boards with BCC

•       BASG representatives on the School Governors Consultative Board- attended by Senior LA officers and elected Members

•       BASG representing views of governors through network groups and web site (web membership group here tonight)

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 

6.

  

Constitution amendments

  

Constitution amendments –

 

•       Executive Committee updated constitution on the 15 October 2019

•       Approved copy is on our new website.

•       Thank you Peter Lerner for working on this document.

  

 

 

 

 

 

 

 

 
 

7.

  

Website

  

Website development –

 

•       Tomas Pukalski joined our committee and with his help we are now launching the new website and a Facebook page.

•       Website will signpost resources, training and local information for governors

•       Website and Facebook page will enable networking

•       Please sign up for BASG newsletter to receive information

 

 

 

Thank you to Tomas for his commitment to BASG and his hard work in bringing this all together.

 

http://www.bucksgovernors.org/home/

 

 

  

 

 

 

 

 
 

8.

  

Election of Officers

  

Election of Officers – the following have highlighted their willingness to stand again

 

Chair – Paul Randall – proposed and seconded

Vice Chair – Anne Sheddick – proposed and seconded

Treasurer – Jo Pearce – proposed and seconded

Secretary – Bernadette Allison – proposed and seconded

 

The Executive Committee are also willing to stand again:

 

Maggi Bull

Peter Lerner

Joanne Marchant

Tomas Pukalski

Gwyneth Langley

 

We have vacancies for 3 more committee members whom we can co-opt following this meeting.

 

If anybody would like to join us, please contact Paul Randall.

 

  

 

 

 

 

 
 

9.

  

Open members discussion

  

Open Members discussion – no questions.

  

 

 

 
 

10.

  

AOB

  

No other business

 

BASG is the local voice for governing boards and can only act on information that is provided to us.

 

Please engage with us via web site, or using PR contact details.

 

Contact details are:

 

pauljrandall@btinternet.com

07818453741

 

AGM meeting closed at 19.15.

 

PR welcomed guest speaker Mick Waters, who presented on ‘The Governors’ role in curriculum effectiveness -Balance in all respects’.

 

  

 

 

 
 

 

    

PR thanked all those who attended the evening.

 

Thanks were also expressed to the guest speaker, Mick Waters, for his engaging presentation.

 

Thanks also to St Michael’s School for hosting the evening.

 

The event finished at 21.40pm

 

  

 

 

 

Minutes – 4 November 2019

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Meeting: BASG EXECUTIVE COMMITTEE

 
Date & Time: 4 November 2019 at 18.30 – 20.30 hours

 
Location: Loudwater Combined School, School Way, Kingsmead Road, Loudwater, High Wycombe, Bucks HP11 1JJ

 
Present:

 

 

 

Apologies:

 Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer),

Maggi Bull, Joanne Marchant,  Peter Lerner, Bernadette Allison (Secretary)

 

Gwyneth Langley, Tomas Pukalski

 

   

Agenda Subject

 

    

Action
 

1.

  

Apologies for absence

 

  

As above

  
 

2.

  

Notification of any other business

  

  • Consultative Board

 

  • NGA

 

  • Providers’ Meeting

 

  
 

3.

  

Declaration of interest

 

  

None related to the agenda

  
 

4.

  

Approval of minutes from the meeting held on 15 October 2019

 

  

Minutes approved.

 

 

  
 

5.

 

 

  

Website

 

  

As this is the final meeting before our AGM it was necessary to finalise the organisation and structure of the website before it goes live for the AGM on 27.11.19.

 

TP had requested we call him so he was able to be part of the discussion.

 

 

It was decided with TP that the most helpful way for him to be able to complete the set up would be to create a new word/excel document. This document would then list sections within the website and content which is felt appropriate at present.

 

Content to sections can then be updated/modified on an on-going basis when the website is live.

 

JP created the document and the group discussed extensively what was felt to be relevant to each area.

JP will finalise this document and then send to TP as soon as possible.

 

AS and MB to send their profiles directly to TP so they can also be included on the website.

 

The group thanked TP again for all his work related to the website.

 

The final proof reading of the website will be completed by PR and JM.

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JP

 

 

 

 

 

 

 

 

 

PR

JM

 
 

6.

  

AGM

  

Final arrangements for the AGM were discussed.

 

AGM agenda was agreed.

 

At present, attendance numbers are at around 100. The venue will be able to accommodate this number with tiered seating.

 

MB will follow up and finalise:

 

·      insurance cover for the event venue

·      refreshments (tea, coffee, water and biscuits)

·      IT facilities including Public Address system (PA)

 

AS will send a reminder with parking details via Eventbrite to AGM delegates.

 

AS will have signing in sheet for attendees on the evening.

 

AS will arrange for a thank you gift for the speaker which will be able to be presented to him on the evening.

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MB

 

 

 

AS

 

 

AS

 

AS
 

7.

  

BCC communications

  

PR is still waiting for follow up from his last communication with BCC.

 

BASG feels it is vital to have a two-way communication with BCC in order to:

 

  • “…support and develop governance throughout the authority

 

  • support and challenge to Buckinghamshire County Council…”

 

as stated in BASG Constitution.

 

The group decided that at our next BASG Executive meeting on 10.12.19 we would decide “Where are we now” with this.

 

Action points arising from the Governors’ Consultative Board of 18.9.19 was provided to the group.

 

The next School Governance Consultative Board meeting on 11.12.19 will follow up on outstanding action points.

 

  

 

 

 

 

 
 

8.

  

Education Inspection Framework (EIF)

  

The new EIF as of September 2019 was discussed in relation to governors’ involvement in the process.

 

The EIF report is now a great deal shorter and it is not required to have reference to governance. However, it is still possible that in some reports a comment on governance may be included in the written report.

 

The group was reminded that the NGA has asked for feedback from governors who have been part of the new EIF.

 

  

 

 

 

 

 
 

9.

  

AOB

  

Consultative Board – as Agenda item 7

 

(The next School Governance Consultative Board meeting on 11.12.19, will follow up on outstanding action points).

 

NGA

The group felt that the NGA 2019 manifesto was an excellent document and should be flagged up to colleagues.

 

Providers’ Meeting

The date for this meeting has been changed to 2.12.19 at 16.30-18.00 at Green Park.

Communication for this is still to be circulated from BCC.

 

  

 

 

 

 

 
 

10.

  

Date and venue of next meeting

  

27.11.19 – AGM at St Michael’s Catholic School

 

10.12.19 – Venue to be confirmed

 

  

 

 

 
 

 

    

Meeting finished at 20.50

  

 

 

 

Minutes – 15th October

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Meeting: BASG EXECUTIVE COMMITTEE

 
Date & Time: 15 October 2019 at 18.30 – 20.30 hours

 
Location: Carrington Junior School, 4 Chapel Road, Flackwell Heath, High Wycombe Bucks HP10 9AA

 
Present:

 

 

Apologies:

 Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer),

Joanne Marchant, Gwyneth Langley, Bernadette Allison (Secretary)

 

Maggi Bull, Peter Lerner, Tomas Pukalski

 

   

Agenda Subject

 

    

Action
 

1.

  

Apologies for absence

 

  

As above

  
 

2.

  

Notification of any other business

  

None

  
 

3.

  

Declaration of interest

 

  

None related to the agenda

  
4. Approval of minutes from the meeting held on 9 September 2019

 

 Minutes approved with amendment:

 

Agenda item 14 – should read “…JP will meet on 14.09.19 with GD…”

 

All actions were incorporated within the agenda.

 

  
 

5.

 

 

  

Website and Facebook

 

  

Thanks were expressed for the work TP has carried out linked to the development of the website.

Time now needs to be devoted to proof reading each section.

AS will review the resources section and training.

JP and GL will develop the clerking section.

 

It was agreed that all members of the group would support with reviewing the remainder of the website.

We need to have this finalised for our next meeting on 4.11.19.

We should then be ready for the re-launch the webpage at our AGM on 27.11.19

 

Once the website is finalised we will then develop our presence on facebook and twitter.

 

Thanks were also expressed to The Red Kites School Trust for the photographs they have provided for BASG website.

 

  

 

 

 

 

 

AS

 

JP/ GL

 

Executive

Committee
 

6.

  

Constitution

  

It was agreed that the following amendments will be made:

 

3.2.(i) – sentence ends with persons (delete – provided that the Association shall not undertake trading activities in raising funds for the said objects)

8.(x) – insert “and or working groups” after sub-committees

 

With the above amendments, the constitution

was approved.

It will now be saved as a pdf file and circulated to the Executive Committee along with these minutes

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 

7.

  

Safeguarding workload

  

The group is aware that some schools are involved in discussions regarding the increasing workload being placed on schools linked to safeguarding issues.

This continues to be a major drain on staffing and resources within schools.

 

  

 

 

 

 

 
 

8.

  

Clerking

  

JP was able to update the group on a meeting with GD on 14.10.19

JP was joined at the meeting by two experienced clerks.

The purpose of the meeting was to discuss the recruitment and training/mentoring/support for clerks.

 

 

Action/follow up from the meeting:

 

  • It was agreed that LA would look at providing their own clerks’ briefing to give the Bucks perspective and updates
  • GD will put a proposal together as to how these briefings might look with the agreed proposal being in place before the end of this term
  • It was agreed that good quality training and some kind of quality assurance was key for new clerks
  • The clerks present at the meeting will put a proposal together for the recruitment/mentoring/training of new clerks which will be completed before the end of term

 

JP to keep BASG updated regarding progress in the area of Clerking.

  

 

 

 

 

 
 

9.

  

Networking meetings

  

PR and AS have attended networking meetings.

It appears that the on-going issues are:

 

  • Communication
  • SEND
  • Training
  • HT recruitment

 

JM will check if other networking meetings are taking place within the LA.

 

  

 

 

 

 

 

 

 

 

 

JM
 

10.

  

Consultative Board

  

AS was able to brief the group on the September Governance Consultative Board meeting with reference to Side by Side Strategy document.

 

Questions raised referred to:

  • Communication
  • Funding
  • Designation and Facilitation
  • Entitlement
  • Governance

 

It was suggested that the actions required following the meeting would be attachment to the minutes

 

  

 

 

 
 

11.

  

AGM

  

At present we have eighty attendees registered

AS will extend personal invitations to BCC representatives

 

Refreshments – it was agreed this should be catered.

 

Insurance – MB is following up on this

  

 

 

AS

 

 

 

 

 

 

MB
 

12.

  

Communication with BCC

  

PR fed back regarding communications with BCC

 

It is recognised that:

·      communication is a growth point

·      high quality training remains a priority

·      links with BASG and invitation to BCC

to attend predetermined BASG meetings

 

  

 

 

 

 

 

 

 
 

13.

  

Executive Briefings

  

BASG hopes that in the future at Executive Briefings that BASG is embedded in the agenda and not seen as tagged on at the end.

 

  
 

14.

  

AOB

  

None

 

  
 

15.

  

Date and time of the next meeting

  

Meeting closed at 20.30

 

Thanks to AS for facilitating venue for the meeting.

 

Next meeting:

 

4.11.19 at 19.00 at Loudwater (?)

 

  

 

Meeting Minutes – 9th August 2019

/in /by

Meeting Minutes

Meeting: BASG EXECUTIVE COMMITTEE

 
Date & Time: 9 August 2019 at 19.00 – 21.00 hours

 
Location: Loudwater Combined School, School Way, Kingsmead Road, Loudwater, High Wycombe Bucks HP11 1JJ

 
Present:

 

 

 

Apologies:

 Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer),

Maggi Bull, Peter Lerner, Joanne Marchant, Gwyneth Langley, Tomas Pukalski, Bernadette Allison (Secretary)

 

None

 

   

Agenda Subject

 

    

Action
 

1.

  

Apologies for absence

 

  

None

  
 

2.

  

Notification of any other business

  

  • Clerk briefing
  • Governor training
  • NGA membership

 

  
 

3.

  

Declaration of interest

 

  

None

  
4. Approval of minutes from the meeting held on 24 July 2019

 

 Approved with the following amendments:

 

Item 8 – web address should read

www.bucksgovernors.org

 

Item 10 – additional date of 10.12.19 at 19.00,

Venue to be decided

 

All other actions were incorporated within the agenda.

 

 

  
 

5.

 

 

  

New member

 

  

No further contact from Martin Simpson.

 

Further interest from prospective new members may be forthcoming at the AGM to join the Executive Committee.

 

 

  

 

 
 

6.

  

Website

  

Thanks were expressed to Tomas for his work and to members who have contributed to content for the revamping of the website.

 

The challenge to access and to be able to modify the current/old website continues.

It is hoped that with the launch of the new website the ranking of the ‘old’ site will diminish and the new one will takeover. Also, the old one will automatically expire and become redundant as of January 2020.

 

Discussion took place about the advantages of setting up a Facebook ‘page’ for the group.

The group agreed to this.

TP will bring his system to the next meeting to explain the workings of such a page.

 

JM offered to proof read the content of the website

 

The group was asked to send any photos (with the relevant permission) to Tomas for inclusion on the website.

 

Anne offered to consider links to categories for the webpage so it is user friendly for the users.

AS will send suggestions to TP by 14.09.19

 

  

 

 

 

 

 

 

 

 

 

 

 

 

TP

 

 

 

 

 

TP & JM to meet

 

 

 

 

AS to send to

TP

 
 

7.

  

Constitution

  

PL presented the amended constitution which he had send to the group prior to the meeting.

 

PL had incorporated suggested amendments.

Further discussion and amendments took place.

 

Copy below to be agreed at the next BASG meeting ready to go to the AGM meeting in November

 

 

Thanks to Peter for his work on the document.

 

  

 

 

 

 

 

 
 

8.

  

Consultative Board Meeting

  

AS prepared questions linked to the Side by Side Document.

It is anticipated these will be raised at the next Governance Consultative Board meeting. These questions addressed:

 

v Communication

v Funding

v Designation and Facilitation

v Entitlement

v Governance as part of Side by Side

 

Any amendments to be sent to AS immediately.

 

  

 

 

 

 

 
 

9.

  

Executive Directors Briefings

  

PR is working on slides for the briefings he will present at the meetings.

The focus for these will be:

 

v Role of BASG

v New website

v AGM

  

 

 

 

 

 

 

 
 

10.

  

Communication with BCC

  

PR as Chair of BASG continues to communicate with BCC.

 

Working with BCC continues to be a high priority for BASG so as to facilitate high quality placement of Governance within BCC.

 

  

 

 

 
 

11.

  

New BCC Service Director Education

  

PR will be involved in the recruitment process at Interview level.

The group was pleased to know that governance in the form of Chair of BASG will be part of the recruitment process for the next Director of Education.

 

  

 

 

 

 

 

 
 

12.

  

AGM

  

PR will mention the BASG AGM during his presentation at Briefings.

 

Some final domestic arrangements of provision  still need to be agreed – refreshment facilities.

 

MB is sorting out how insurance cover can be provided at the venue.

 

  

 

 

 

 

 

 

MB to finalise

 
 

13.

  

Accounts

  

The accounts are still to be finalised

 

  
 

14.

  

Clerking

  

JP will meet on 13.09.19 with GD regarding the situation of Clerking within BCC.

This meeting will be prior to the Governance Consultative Board Meeting (18.09.19).

 

  
 

15.

  

AOB

  

Clerks Briefing

Gareth Drawmer has proposed that BCC hold termly briefings for Clerks.

Jo Pearce is meeting with Gareth 13.09.19 to discuss what these might look like.

 

Governor Training

Gareth Drawmer has proposed that BCC deliver termly training to Governors.

It is unclear whether this is general needs-led training or training is Side by Side QA.

Maggi and Anne proposed to raise this at the SGCB on 18 September.

 

NGA Membership

This is all confirmed and a communication will be going out to schools in Governor Times this week.

 

 

  
 

16.

  

Date and time of the next meeting

  

Next meeting 15.10.19 – venue to be decided

 

Meeting closed at 21.05

 

Thanks to PR for facilitating venue for the meeting.

 

  

 

Meeting Minutes – 24th July 2019

/0 Comments/in /by

Meeting Minutes

Meeting: BASG EXECUTIVE COMMITTEE

 
Date & Time: 24 July 2019 at 19.00 hours

 
Location: Christ Church, Flackwell Heath, Bucks HP109AA

 
Present:

 

 

 

Apologies:

 Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer),

Maggi Bull, Peter Lerner, Joanne Marchant, Gwyneth Langley, Bernadette Allison (Secretary)

 

Tomas Pukalski,

Martin Simpson

 

 

  Agenda Subject   Action
 

1.

  

Apologies for absence

 

  

Martin Simpson, Thomas Pukalski

 

  
 

2.

  

Notification of any other business

  

  • Clerking
  • Accounts
  • Side by Side

 

  
 

3.

  

Approval of minutes from the meeting held on 28 June 2019

 

  

Approved.

Actions incorporated within the agenda.

  
 

4.

 

 

  

New member

 

  

Martin Simpson remains interested in joining the group.

Unfortunately, he was unable to attend the meeting.

 

  

 

 
 

5.

  

Constitution

  

It is anticipated that a draft of the Constitution will be available for the group to review in September.

 

Chair reminded us about our ongoing awareness of the different roles members may have and how we need to be diligent regarding conflicts of interest.

This needs to be referred to in the constitution along with the fact that no individual has authority to act alone.

 

  

PL will co-ordinate

 
 

6.

  

AGM

  

Venue, timing and guest speaker all confirmed.

A draft of the the ‘Flyer’ was shown to the group.

Once the flyer is confirmed PR will send final version to JM to circulate to Chairs and Clerks.

Information will also be placed on Governor Hub.

 

Arrangements for refreshments still to be confirmed based on number of attendees.

 

  

 

 

 

JM

GL

 

 

 
 

7.

  

BCC communications

  

PR has sent an email to GD (BCC) about ways forward regarding communications, Sarah Callaghan and Ben Dunne’s departures and plans moving forwards and support for RI schools regarding the DfE notification sent out to schools on the 19/7 and how this sits with Side by Side support.

PR waiting for a response to the email.

 

Discussion took place around the Side by Side document. Feedback from members of the group to PR by 31.07.19.

 

  

 

 

 

 

Group to review
 

8.

  

IT access

  

TP has been working to try to gain access to the present web setup.

Unfortunately, it has not been possible to contact Oli O’Neil via telephone or email.

 

The group agreed to a new web address to be created asbucksgovassoc.co.uk

This will facilitate the creation of a new website.

AS and PR are going to coordinate the content of the sections.

JP and GL will compose section for clerking.

 

  

 

 

 

 

 

 

 

 

 

 

JP & GL
 

9.

  

Website

  

It will be necessary for BASG to pay £240.00 yearly for the ongoing presence of the website.

Tomas Pukalski will establish and co-ordinate this. Acknowledgement to his company Framework Digital will be present within the footer text of the website.

The group agreed to this.

 

  

 

 

TP
 

10.

  

Dates for meetings 2019/20

  

The following dates were agreed:

 

9.09.19 at 19.00 – venue to be decided

15.10.19 at 19.00 – venue to be decided

4.11.19 at 19.00 – venue to be decided

  

 

 

 

 

 

 
 

 

11.

  

 

AOB

  

 

Clerking

At present JP is still managing enquiries from schools regarding clerking.

 

Concerns were raised regarding who will ensure the quality assurance of clerks and how new clerks will be being generated and trained.

JP will follow up these concerns with GD and see what plans are in place to address the maintenance of such an important role for Governing Boards. JP anticipates she should have some feedback by the beginning of the Autumn Term.

 

Accounts

JP (Treasurer) handed over all the documentation for BASG accounts to AS for passing to the auditor.

 

Side by Side

Concerns had been discussed under Agenda item 7 linked to the content of the document.

PR will follow up with GD.

 

 

Meeting closed at 21.15

 

  

 

 

 

 

 

 

 

 

JP

 

 

 

 

 

 

 

AS